How do we maintain the security of your Cloud ERP data?

How do we maintain the security of your Cloud ERP data?

How do we maintain the security of your ERP data?

The realm of computer security has many unknowns and as such, even the most secure systems can get compromised. However, it would be foolish to keep known security holes open for attack. Below are some of the steps taken to ensure ERPNext’s data’s security

Security in Database and connection

At Pixi Technologies we understand the relevance of the data that the user enters the system, that is why we devote special attention to store, encrypt and keep safe.

The data of each company in ERPNext is stored in a separate database. This avoids any risk of unwanted leaks to another company’s database.

The System use only secure HTTPS connections, where all the information that is transmitted from the web browser to the server is encrypted, reducing the risk of third parties intercepting and misusing the information. This is  the same technology used by online retailers and banks to secure internet transactions..

Automated Backups

With ERPNext, the backups are made everyday. Not only do we store backup copies of your data and files on our server, we also make encrypted backup copies on other servers located in a different datacenter. This means that your data is stored securely in several geographic locations around the world. 

We also offer the possibility of having daily automatic backups and on demand directly to your Dropbox account.
Dropbox offers additional layers of security, so you never have to worry. This safeguards business continuity should a disaster occur and the need to restore a backup arise.

Automated Backups

With ERPNext, the backups are made everyday. Not only do we store backup copies of your data and files on our server, we also make encrypted backup copies on other servers located in a different datacenter. This means that your data is stored securely in several geographic locations around the world. 

We also offer the possibility of having daily automatic backups and on demand directly to your Dropbox account
Dropbox offers additional layers of security, so you never have to worry. This safeguards business continuity should a disaster occur and the need to restore a backup arise.

Two Factor Authentication

To top it off, Two Factor Authentication (2FA) can also be optionally enabled which forces all system users to access the system through a 2nd level authentication with a token sent via email

No more payroll slip ups

No more payroll slip ups

No more Payroll Slip Ups

If you are employed by contract, it is your sole right to get your salary slip.  But first we need to understand why we need payslips:

  • Someone need salary slip if they are looking for any loan on the basis of their job income or if they need life insurance.
  • Payslips tells the employee about their net pay (by clearly mentioning various components and deductions: statutory and administrative)
  • Payslip are important when we switch from one company to another and ask for pay hike. New company gonna ask about payslip to check our previous salary.

So it’s important for an employee to get the salary slip and understand how the salary was disbursed.

Unfortunately for startups and SME, there are so many activities, that the Boss has so small amount of time for non core activities like preparing salary slips. That’s why many employers do not provide salary slip to employees or provide only on request.


ERPNext as a solution

With ERPNext, you can pay your staff accurately and on time – every time. ERPNext greatly simplifies this process by offering an array of features that you can utilize from Salary Structure management to bulk processing Payroll of employees. Payroll Entry in ERPNext enables bulk processing of payroll for employees company wide or employees of a particular branch, department or designation. 

Payroll feature in ERPNext helps you create Salary Slips in bulk for selected employees, submit the created Salary Slips at once, send salary slips as PDF attachment to employees via automated email functionality, submit salary accrual entry and finally post bank entry for recording the salary payment, automating almost every step involved in payroll processing.

ERPNext takes care of payroll complexities for you and frees you to focus on activities to help you reach your business goals.

    Contact us to obtain all the benefits of ERPNext HR & Payroll Management System

      No more Spreadsheets

      No more Spreadsheets

      No more Spreadsheet

      For many years, micro and small businesses have relied on the spreadsheet to manage their business. Although this tool is a good option for basic administration, it can eventually limit control over the company and become a costly task in terms of time.

      Pros of using spreadsheets in the administration of your business:

      • Learning: most people already have basic knowledge of its use.
      • Accessibility: the spreadsheet is one of the most popular tools and in most cases it is already installed on the computer.
      • Cost: generally it is low cost and there are even free versions.

      Cons of using spreadsheets as a management tool:

      • While one of its pros is that most people have basic knowledge, enable macros, generate interdependencies between documents, create formulas and generate reports requires a deep knowledge that not everyone has.
      • It is difficult to have a control of who modifies the records, maintain a history and retrieve an earlier version.
      • It is complicated to share it.
      • They do not have reliable information security systems.
      • Although the spreadsheets can be interconnected, this process makes the updating of the information more and more delayed, which leads to scattered controls that do not contribute to the construction of their competitive intelligence.
      • Updating spreadsheets is a job that takes too much time, which can compromise decision-making at a sensitive moment in your company, such as a new business opportunity or even a crisis. Ideally, you should have the strategic information concentrated in one place and in a few minutes you can evaluate the present and plan the future of your company.

      ERPNext as a solution

      The management of your company through software can help you a lot in terms of control and timing. While in the past these systems used to be expensive and complicated for an SME, today there are solutions in the cloud with very affordable prices.

        ERPNext allows you to take complete control of your company in a very simple and uncomplicated way. In one place, manage your inventory, stores, purchases, sales, perform electronic invoicing, human resources management, CRM and more.
        Reduce manual bookkeeping and avoid mistakes by automating your financial accounting with ERPNext.

          Contact us to obtain all the benefits that spreadsheets can not provide.

            Accounting Software Tanzania – ERPNext 2019

            Accounting Software Tanzania – ERPNext 2019

            Definition – What does Accounting Software mean?

            Accounting software is a type of computer software used by accounting professionals to manage accounts and perform accounting operations.

            Accounting is the systematic practice, work or process of communicating and recording financial information. In a business setting, this is done for the purposes of internal and external audits, required reports and financial analysis to meet legal or internal managerial requirements. Accounting may also include systematic and diverse measurement, classification, verification, summation and interpretation of financial information.

            Accounting software can range from simple, single-entry programs used for individual record-keeping to more sophisticated, double-entry systems that can process accounts receivable, accounts payable, payroll and inventory, among other functions.

            Corporate accounting has become highly regulated and is more important than ever because it allows companies to track their financial transactions and receive almost instantaneous reporting and analysis. Before accounting software existed, accounting tasks had to be performed by hand. By automating these tasks, accounting software reduces the cost of accounting. It also provides more accurate and timely reporting, allowing companies to better use the information to make financial decisions.

            In 2001, a number of major corporations, including Arthur Anderson, Enron, Quest, WorldCom and Sunbeam, were involved in accounting scandals, which defrauded shareholders out of billions of dollars and resulted in major review of accounting standards, auditing regulations and corporate accounting practices. These also resulted in the passage of the Sarbanes-Oxley Act of 2002, which set new and more stringent accounting standards for public companies.

            While smaller companies may opt for off-the-shelf accounting software packages, large companies tend to develop custom programs to fit their individual needs.

            Sales and Silliness Part I

            Sales and Silliness Part I

            Sales and Silliness Part I

            This is the story of a sales employee who refused to systematise her data on an ERP system. Her name was Jema. She was the star sales performer in her organisation. She always delivered her numbers, was extremely hardworking, and loved by everyone in office. Life was beautiful till two major casualties took place. One, she got a new boss. Two, that boss decided to install an ERP.

              The new boss was a stickler for systematisation of data. He was obsessed with data management. He had a background in knowledge management and came from a company that managed all their operations on ERP. There was no way you could talk him out of it. Nobody wanted to bell the cat. Eventually, the cat got the mouse, I mean the boss got his ERP.

                This is how the first session with Jema and ERP implementation started. For ease of narration, lets call the boss “B”. B knew that Jema was his key performer, who would finally give him his target sales. It was important to get a buy-in from her. B started with the standard ERP benefits . He claimed that it is a software package that offers convenience of managing all the business functions from a single platform. No need of going to different applications to process different requests. No need of saving data in different functional packages. Under one ERP “roof” you can manage Accounting, Warehouse Management, CRM, Human Resources, Supply Chain Management, Sales Management, and Website Design. 

                  Jema thought all that the ERP did was to facilitate B’s life. He could keep a watch on all his employees and their doings from his system. She had a straightforward way of talking, didn’t mince her words and could never keep her objectionable opinions to herself. She had no patience for jargon and no time to invest in office etiquettes. She said “Boss, whats in it for me? For B, who was generally used to a very pliable workforce, Jema was a challenge. She would not accept his words unless he proved his methods and his systems.

                    He pointed out to her that the selling module of ERP allows you to store all the addresses and contact details of your leads and customers. The system can send mails to the contacts, remind you of follow-ups and also keep a record of all transactions and communication that took place with that particular client. Red flags started flying in Jema’s mind. She didn’t want her leads on an open system, where other sales employees could see it. What if they pursue her leads and complete their targets. Putting up information about leads was out of question! Jema used to also stage manage her targets. She would meet her targets and never exceed them. She would keep the hot prospects to close in the coming month. That way, she always met her numbers. Showing hot leads on the system will give the boss a chance to question why she was not closing them. No way, this ERP was a ticking bomb ready to explode her well set-up office performance and the bonuses that came along. Something had to be done. She argued with B, said she will continue with her old ways, and left for a client call. 

                      B was aghast with this behavior. He simply couldn’t understand how to convince her. Being from operations, he could not understand the sales mind. He looked up to Google. “How to sell ERP to your own employees”. He found a lot of literature and general gyan. But nothing that could convert a stubborn sales mind-set. He decided to focus on his other employees. The Accounts team who used Tally & Quickbooks were showing some resistance to shift to ERP and import all their data. He decided he will handle them first, and then get back to Jema.

                        Jema in the meanwhile continued with her client meetings and steady account closures. She was as usual on target. She was a young ambitious girl and wished to climb the corporate ladder in the right way. She came early to office and was punctual on all her sales-calls. After meetings, she came back to office, emailed her prospects, did all the paper work, and then went home. She would often sit late and finish her correspondence to her clients. Her colleagues too followed the same pattern. They would often order a sandwich and finish making their sales orders, sales invoice, packing slips, delivery notes etc. She also noted down all pending cheques to be collected, reminders to be sent, and clients to be renewed. All this took a lot of time.  

                          Lately she noticed that most of her sales colleagues were leaving office on time. They did not sit back late and also went for evening dates. She started feeling the pang. How could they manage work and have a life after office? She became restless and discussed with her fellow colleague. Her colleague said, ERP gave them all this time to spare. ERP generated their sales orders automatically, printed sales invoices instantly, made delivery notes, and gave a list of all the cheques that were paid, delayed, and bounced. The system reminded them about their follow-up emails, maintained past transactions, and emailed configured notes on set dates. 

                            Jema started thinking. She would definitely have loved to get more time with her friends, see movies, and take the weekend off. If ERP would give all this, then she was willing to follow the process. She went to B and said she was willing to be a part of the ERP brigade.

                              Her struggle with the software and its adaptation is narrated in the next blog, Sales and Silliness- Part II (coming soon).

                              Source

                                SME Challenges 2019

                                SME Challenges 2019

                                Small to Medium Business Technology Challenges

                                Discover How Pixi Technologies Accounting Solutions can increase the efficiency of your business. Our open source accounting solutions eliminate double-entry, decentralized data, and gives a 360 view of your business.

                                As your business grows you can rapidly outpace your software

                                If you’re like most of us your business started with a dream, a laptop, spreadsheet software (Microsoft excel) and lots of caffeine. As your business grows and you start to hire more employees, some of the applications that served you so well start to force you into a box. It no longer allows for the flexibility your business requires and starts to limit you. Too often we can lose focus on the bigger picture of our business because we don’t have a preliminary point for key metrics.

                                As time goes on we often find:

                                • That reports don’t give relevant information on what is actually happening in the company.
                                • You have found that customers orders are not getting fulfilled causing them to find a new supplier.
                                • You start to find that top priority projects are not getting completed within a reasonable time and missing deadlines.

                                Over time you work harder to compensate.

                                Many businesses are still driven by manual processes that are tedious and expensive. With the use of Open Source Accounting software, you can automate your processes saving your company time and money. Allowing you to focus more attention on growing your business.

                                With us you will benefit from the following:

                                • Increased efficiency and productivity especially from ERP Accounting software, systems integration, improved workflow, and automation
                                • Streamlined workflows to reduce double entry that cause errors and revisions allowing your orders to be filled on time.
                                • Our Accounting systems will provide management with real insight into their business so they can make informed decisions and increase revenue

                                Over time you work harder to compensate.

                                Many businesses are still driven by manual processes that are tedious and expensive. With the use of Open Source Accounting software, you can automate your processes saving your company time and money. Allowing you to focus more attention on growing your business.

                                With us you will benefit from the following:

                                • Increased efficiency and productivity especially from ERP Accounting software, systems integration, improved workflow, and automation
                                • Streamlined workflows to reduce double entry that cause errors and revisions allowing your orders to be filled on time.
                                • Our Accounting systems will provide management with real insight into their business so they can make informed decisions and increase revenue

                                Small business should not have to suffer through inferior accounting solutions because of high costs. We offer enterprise-level accounting solutions and support to bring the best solutions to your business needs. We create backups and utilize great security measures in order to alleviate your stress. With Pixi Technologies Solutions as a partner, your small business will be granted access to technological solutions that are regularly reserved for large enterprises.

                                We offer you:

                                 

                                • Data Security: Being a web-based ERP Accounting software it stores all your accounts and details in the cloud giving you high-level security and backup.
                                • Cross-compatibility: Our Solution can be used on a variety of platforms and devices due to its software as a service(SaaS) feature. Platforms are Mac PC, Windows and mobile devices
                                • Comprehensive Interface: With its enhanced Interface, Our ERP Accounting Software is understandable, productive and easy to use even for beginners.
                                • Plus More…